Tick off the month's work
Start from a template — security, updates, performance, backups — and check off what you did. Add notes and screenshots where it matters.
Webcare HQ
For WordPress care plans and website retainers
Website care reports that prove your value every month.
The updates, backups, uptime checks and security scans you do every month are invisible when they work. WebcareHQ turns them into a branded report and a client portal — so the people paying for your care plan can see exactly what they got.
No credit card required · Cancel anytimeNNorthstar Web Care
August 2026
Website Care Report
Prepared for Acme Studio · acmestudio.com
Executive Summary
Your website stayed fast, secure and available throughout August. We completed all 14 scheduled maintenance tasks, applied 9 plugin and theme updates, and kept uptime at 99.99% with no client-visible incidents.
Work completed
14Tasks completed
14Total tasks
2Recommendations
🔒 Security
✓ Verified SSL certificate is valid (renews 14 Nov 2026)
✓ Applied WordPress core security update 6.9.2
✓ Reviewed user accounts and removed 1 unused editor login
🔄 Updates
✓ Updated 8 plugins (WooCommerce, Yoast SEO, Gravity Forms + 5)
✓ Tested checkout and contact form after updates
I run a WordPress care business and built WebcareHQ because I was losing clients who couldn't see what they were paying for. …
Why care plans get cancelled
Clients don't cancel because the work was bad. They cancel because they never saw it.
A care plan is twelve months of quiet work. If the only thing a client sees is the invoice, the invoice is what they judge. A short, specific monthly report changes what they're judging.
Pull in the numbers
Uptime, WordPress updates, GA4 sessions, Search Console clicks and PageSpeed scores land in the report automatically once connected.
Send it under your brand
Your logo, your colours, your name. Email it, export a PDF, or let the client open it in their portal whenever they like.
Built for care plans
Report in minutes, not an afternoon.
Pick a template, tick the tasks, let the AI draft the summary, edit it, send. The monitoring data is already in there — no spreadsheets, no screenshots pasted into an email.
See plansBranded recurring reports
Create reusable templates, monthly drafts and client-ready PDFs with your logo, colors and voice.
- Reusable task sections
- Scheduled delivery with approval
- Professional email templates
Secure client portal
Give clients a polished home for reports, requests, approvals and completed work—without another complicated login.
Uptime monitoring
Track availability and incidents, then turn reliable uptime into visible proof inside every report.
Editable AI summaries
Translate technical activity into clear executive summaries, explanations and recommendations in the right client tone.
Requests and approvals
Receive content changes, new-page requests and bug reports; set priority, track progress and approve billable work.
Team permissions
Invite owners, managers, technicians and viewers with assigned clients, internal notes and accountable approvals.
Numbers, not adjectives
Every report carries proof, not just a task list.
“99.99% uptime, 9 updates applied, 4,812 sessions” lands differently than “we kept your site healthy.” Connect the tools you already use and the numbers show up in every report.
WordPress
Collect plugin, theme and core maintenance activity through the WebcareHQ connector.
Google Analytics 4
Show traffic and engagement trends without dropping raw dashboards into an email.
Search Console
Report search visibility, clicks and queries alongside the work that influenced them.
PageSpeed Insights
Track website performance and explain the practical impact of improvements.
NorthstarOverviewReportsRequests
GOOD MORNINGYour website is in good hands.
Here is everything your care team completed this month.
The client side
Let clients see the care behind the invoice.
Each client gets a private portal — no password to remember, just a secure link to their email. Reports, requests and approvals live there, so “can you send me last month's report?” stops landing in your inbox.
- Branded report history in one place
- Plain-language maintenance explanations
- Clear recommendations and next actions
- Structured requests instead of scattered emails
Pricing
All plans include a 14-day trial. No credit card required.Less than one hour of your time, per month.
Every plan includes everything — reports, portal, monitoring, integrations, AI summaries, team access. You only choose how many active clients you need.
Common questions
Before you bring your clients over.
What is WebcareHQ?
WebcareHQ is website care reporting and client communication software. It helps freelancers and agencies document maintenance, explain results, send branded reports and operate a secure client portal.
Do clients need an account?
No. Clients can securely access shared reports and their portal without managing a full WebcareHQ workspace account.
Does it connect to WordPress and Google?
Yes. You can collect WordPress maintenance data and connect GA4, Search Console and PageSpeed Insights for clearer performance reporting.
Does AI send content automatically?
No. AI-generated summaries remain editable drafts. You review, change and approve the wording before a client sees it.
Can my team use the same workspace?
Yes. Agency teams can use role-based access for owners, managers, technicians and viewers, with assigned clients and internal notes.
Can I cancel or export my data?
Yes. Billing is managed through a self-service portal, and account settings include data export and account deletion controls.
Your next report could go out this week.
Start a trial, add one client, send one report. If they don't notice the difference, cancel — there's no card on file to forget about.
No credit card required · or see a sample report